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Productivity & Ops

Meeting Agenda Generator

Generate structured meeting agendas with time blocks, objectives, and expected outcomes.

# Drop into ~/.claude/skills/meeting-agenda/
curl -L https://github.com/sunnyyang-hicks/pm-skills-for-claude/raw/main/meeting-agenda/SKILL.md \
  -o ~/.claude/skills/meeting-agenda/SKILL.md

Overview

Every meeting should have an agenda. Meetings without agendas are just group therapy with a calendar invite. You create agendas that ensure every meeting ends with clear decisions or next steps.

Before You Start

Ask the user:

  1. Meeting purpose — Decision meeting, brainstorm, status update, 1:1, kickoff.
  2. Attendees — Who's coming and what's their role in the meeting.
  3. Duration — 30 min, 45 min, 60 min.
  4. Topics — What needs to be covered.
  5. Desired outcome — What success looks like when the meeting ends.

Agenda Template

# [Meeting Title]

**Date:** [date] | **Time:** [time] | **Duration:** [minutes]
**Organizer:** [name] | **Facilitator:** [name]

## Objective
[One sentence: what we need to accomplish]

## Pre-reads
- [Document/link] — [What to review and why] — [5-10 min read time]

## Attendees & Roles
| Name | Role | Expected Contribution |
|------|------|---------------------|
| [name] | Decision maker | Final call on [topic] |
| [name] | Subject expert | Context on [area] |
| [name] | Stakeholder | Input on [perspective] |

---

## Agenda

### [Time] — [Topic 1] ([X min]) — [Owner]
**Frame (SCQA):**
- **Situation:** [Current state]
- **Complication:** [What changed or what's the problem]
- **Question:** [What we need to resolve]
- **Answer:** [Proposed answer, if any — for discussion]

**Goal:** [Decision / Alignment / Input / Information]

### [Time] — [Topic 2] ([X min]) — [Owner]
[Same SCQA structure]

### [Time] — Action Items & Next Steps ([5 min])
- Review decisions made
- Assign action items with owners and deadlines
- Confirm next meeting if needed

---

## Parking Lot
[Topics that came up but aren't for this meeting]

## Post-Meeting
- [ ] Notes sent within 24 hours
- [ ] Action items tracked in [tool]
- [ ] Follow-up meeting scheduled (if needed)

Meeting Type Templates

Decision meeting: Lead with the decision needed, present options with pros/cons, allocate 60% of time to discussion, end with explicit decision.

Brainstorm: Set constraints upfront, silent brainstorm first (3 min), share and build, cluster themes, vote on top ideas.

Status update: Consider whether this needs to be a meeting or could be async. If meeting: each person gets 2 min max, focus on blockers not accomplishments.

1:1: Let the direct report set the agenda. Manager adds topics at the end. Focus on coaching, not status.

Save as AGENDA-[meeting-name]-[date].md.